Suppliers & Extras

Tables can be ordered via the Exhibitor Requirements section

Exhibition Hire Services are the main contractor who can assist with custom stand setups
Furniture Brochure click here
– AUCKLAND: Christina 027 213 7554 or christina@exhibitionhire.co.nz

To order anything custom, contact Exhibition Hire Services direct – else you can order Tables / Spotlights etc through the Exhibitor Requirements section, found via the Exhibitor Requirements section

Here’s a quick guide for what you can / can’t use to set up your Stand

Click here to review the Stand Etiquette summary

We can help with ANY Printing for your stand but specialise in signage and branding

Printing & Signage options can be viewed here

If you want something else let us know – or if you have another quote? Send it through to adam@printwarehouse.co.nz and we will compare 🙂

• Pull Up Banner $169
• Gloss Yupo Synthetic Rollable Reusable A0 Poster – 84cm x 119cm = $50
• Gloss Yupo Synthetic Rollable Reusable A1 Poster – 59cm x 84cm = $25
• Plain Company Name Sign 180cm x 20cm = $20
• Banners (PVC) finished with eyelets or velcro – from $65 per sqm
• Material / Fabric Banner Walls finished with velcro – from $85 per sqm
• Corflute (rigid board) A0 – 84cm x 119cm (rigid board) = $45
• Corflute (rigid board) A1 – 59cm x 84cm (rigid board) = $22.50
• Any size Corflute can be printed at $45 per sqm

*Files MUST be print ready graphics, or a small graphic charge may apply (a small delivery fee may also apply)

As part of exhibiting at the Baby Expo, Public Liability Insurance is a compulsory requirement.

The below contact can help you with all of your Insurance needs; both for Arada Promotions Events and all other insurance you may need during the year – ask them about annual cover.
Baby Expo exhibitors are required to have public liability insurance in place for the duration of the Expo ($5 million policy coverage for Auckland, Waikato & Wellington and $2 million policy coverage for Christchurch).

NOTE: Exhibitors will only be required to produce the policy/certificate when asked or if required. You do not need to send this through to us before the expo.

EventCover
eventcover.co.nz/event-liability

Please note, EventCover is not associated with Arada Promotions 2021 Limited or the Baby Expo – both are independent.

Standard Power (provided with a multi-box) 10amp total supply – $49

Larger power options are also available, costs are based on what the electrician charges us.
Extra Power that is required at the expo and has not been pre-ordered will incur an Admin Fee.

• 1 Spotlight for your stand – $25
• 2 Spotlights for your stand – $40
• 3 Spotlights for your stand – $60

Test & Tag – all electrical items must be tested & tagged (anything that plugs in) – this can be done on-site during Pack In ($8/tag), the venue and organisers will be checking for any items plugged in that are not tagged, an admin fee will be charged if we are required to test something already plugged in on your stand. To organise Test & Tag please ask during Pack In, there will be a station set up for your item and stand details.

PAYCLIPS: We always receive feedback around Exhibitor supplied Payclips not working as expected. The EFTPOS units we have available for rental run on their own sim card, as opposed to a Payclip running on the WIFI. Whilst the WIFI is free and available, it isn’t as stable as data via a sim card.
We would recommend renting an EFTPOS unit for stability, speed and ease of use.

• We can arrange a unit for you for $130 + GST per machine, delivered to your stand, with no transaction fees on debit/eftpos transactions. Credit transactions with Visa/MasterCard/PayWave have a 2% surcharge that it automatically added to the purchase price (charges the customer 2%).
• If you have a Paymark merchant number we can load this on the machine, so it will operate as your own and accept credit cards.
• WIFI or internet is not required to run the EFTPOS units, Power is required.

• 1.2m trestle = $20 + GST
• 1.8m trestle = $20 + GST
• 2.4m trestle = $35 + GST
• Black cloths = $15 + GST

All Table options (suitable for most stand sizes) – click here

Free WIFI is available at all Expos
This option is typically suitable for general internet browsing on tablets and smartphones.

• Large Plant
• Medium Plant
• Table top

Available to order via your Exhibitor Requirements. Prices include delivery to your Stand, hire for the duration of the expo and pick up after. If you are after something specific please get in touch with Adam.

Unfortunately, this isn’t a product we have.
– The main reason being is that we offer a lot of options for complimentary tickets; these are physical printed tickets combined with online free tickets etc.
– Unlike other expos where the customer is purchasing the ticket, we don’t collect backend data to be able to use the scanners.
– If we were selling tickets it would be another story, sorry.

A lot of exhibitors make use of an iPad form system on their stand or utilise our Show Prize option where consumers enter their details to win a prize and we collect this data. If your Show Prize contribution is over $250 in value we provide you the database.

– Brady Dyer will be present over the weekend.
– He will be photographing primarily action shots.
– If you want a specific photo please feel free to ask him.
– All photography will be made available for you to use after the expo.

*Of course we try to get all exhibitors and the appropriate shots, apologies in advance if anyone is missed.

As an Exhibitor at the Baby Expo, we’re relying on your commitment towards waste minimisation – familiarise yourself with our Waste Policy here